Privacy Policy — AI Refine Keyboard

Last updated: 2026-05-04 Effective: 2026-05-04

AI Refine Keyboard (“we”, “us”, “our”) is operated by an individual developer based in the United Arab Emirates. This Privacy Policy explains how we collect, use, disclose, and protect information when you use the AI Refine Keyboard application (“App”) for iOS, macOS, and Android and related services.

By using the App, you agree to this Privacy Policy. If you do not agree, please do not use the App.

1. Summary

• We do not log keystrokes (what you type letter by letter).
• By default, we do not log, store, or retain the readable text you select for “Improve” or “Translate” in production after processing your request. That text is sent to our servers only to process your request in real time, except as otherwise described in this policy.
• Dictate / Speech: Voice recordings you submit for Dictate are sent to our servers for transcription and may be processed by our AI and speech-to-text providers. Server-side audio may be retained for up to 10 days for service reliability, debugging, abuse prevention, and security, and is normally deleted much sooner.
• Dictate audio is transcribed into text. If you use the transcript with Improve or Translate, the transcript is handled under the same rules as selected text.
• If you enable an optional “Improve AI” data sharing setting (when available), we may store de-identified or pseudonymous, processed text-derived data (e.g., embeddings) and limited metadata to help improve our product and AI quality. This processed data is not stored as readable text and is used only for quality evaluation, prompt selection, safety tuning, and product improvement. We protect it and keep it only for a limited period. You can disable this setting at any time.
• We collect account and usage data (for example, anonymous device identifiers, account identifiers, session credentials, device identifiers, usage counts, subscription status, and, where you sign in, email address and Sign in with Apple identity data) to provide the service, enforce quotas, secure accounts and sessions, and fix issues.
• Analytics (e.g. events like “keyboard opened”, “improve tapped”) are optional; you can turn them off in the App settings. We do not include your typed or selected text in analytics—only event names and metadata such as text length, screen or feature name, device/app metadata, and pseudonymous identifiers.
• Payments may be processed through the app marketplace where you downloaded/purchased the App or through another authorized payment channel or payment provider. We do not receive or store your full payment card details.
• Content moderation: Our AI provider may reject content that violates its usage policies. We do not store rejected content. We may retain limited metadata (e.g. that a request was rejected) for security, abuse prevention, or legal compliance.
• We do not use voice recordings to identify you biometrically, create voiceprints, or perform speaker recognition.

2. Information We Collect

2.1 Information you provide

• Account identity: The App may use anonymous device identifiers, account identifiers, session credentials, and related account security data to link subscriptions, usage, and support data. Some features may be used without providing an email address. If you choose to sign in by email or with Sign in with Apple, we process the relevant account identity data needed to authenticate you, manage sessions, secure your account, link subscriptions, handle account deletion or email disconnection, and provide support. This may include your email address (including a private relay or masked email provided through Sign in with Apple), email verification records, Apple account subject identifier, and related session data.
• Error reports: If you or the App send an error report, we may receive error codes, messages, and optional technical context (e.g. endpoint, platform, app version, diagnostics, and related debugging metadata). Do not include personal or sensitive content in error reports.

2.2 Information collected automatically

• Device and usage: We collect a device identifier (e.g. for quota and analytics), usage counts (e.g. tokens used per day), platform (iOS/macOS/Android), app version, locale, push token / device registration data, and subscription/entitlement data (plan, product ID, status, expiry) so we can provide and limit the service correctly.
• Text you select for Improve or Translate: This text is sent to our servers only to fulfill your request. By default, we do not retain the readable text in production after processing. If you enable the optional “Improve AI” data sharing setting (when available), we may store de-identified or pseudonymous, processed text-derived data (e.g., embeddings) and limited metadata derived from your use of Improve/Translate, as described in Section 2.4.
• Voice recordings and transcripts for Dictate / Speech: When you use Dictate, your voice recording is sent to our servers to generate a transcript. We may process the audio file, transcript, duration, file type, request ID, account or anonymous-device identifier, device identifier, usage/billing metadata, and related security metadata. Server-side audio may be retained for up to 10 days for service reliability, debugging, abuse prevention, and security, and is normally deleted much sooner. If you then use the transcript with Improve or Translate, the transcript is processed like selected text.
• Local audio drafts: The App may temporarily store recordings, drafts, or transcripts on your device or in an app group cache to finish processing, restore an interrupted session, or avoid repeating a request.
• Microphone permission and keyboard network access: Microphone access is controlled by your operating system. You can grant, deny, or revoke it in system settings. Without microphone access, Dictate will not work. Some keyboard features may also require Full Access or equivalent network permission so the App can communicate with our servers; disabling that permission may limit server-backed features.
• Server logs and security metadata: Like most online services, our servers may process and store basic security and operational metadata such as timestamps, request outcome/error codes, IP address, endpoint, app/platform version, and related anti-abuse or reliability signals (for example, to protect against abuse and keep the service reliable).

2.3 Analytics (optional)

• If you leave “Share analytics” enabled in the App, we may send usage events (e.g. “keyboard opened”, “improve tapped”, “translate tapped”) to our analytics provider. These events may include pseudonymous or de-identified where applicable data such as event name, text length (not content), screen or feature name, device/app metadata, and a pseudonymous identifier. You can disable this in the App settings at any time.

2.4 Optional “Improve AI” data sharing (opt-in; when available)

If you enable an optional “Improve AI” setting (when available), we may collect and use additional data to help improve the App and our AI quality. This may include:

• De-identified or pseudonymous, processed text-derived data (e.g., embeddings) derived from your use of Improve/Translate.
• Limited metadata (e.g. language, text length, outcome) to measure quality, improve prompts/models, tune safety systems, and reduce abuse.

When enabled, we may store this processed data to evaluate quality, debug issues, and improve prompts, models, safety systems, and product quality. This processed data is not stored as readable text, and we use it only for those product-improvement purposes described here. Turning this setting off stops future collection under this setting. If we have already used opt-in data to train or improve models, it may not be possible to remove its influence from those improvements, but we will stop using new data going forward.

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the App (Improve, Translate, and Dictate features, subscriptions, extra tokens).
• Enforce usage limits and subscription entitlements.
• Process and verify in-app purchases (via your app marketplace).
• Authenticate users, manage sessions, restore access, link subscriptions, and process account deletion or email disconnection requests.
• Diagnose and fix errors (using error reports and usage data).
• Understand aggregate usage (analytics), when enabled.
• Comply with applicable law and protect our rights.
• Prevent fraud, abuse, and policy violations: We may use metadata (e.g. account identifiers, request outcomes) to detect and prevent abuse, enforce our Terms of Use, and protect the security of our Services. Our AI provider may reject content that violates its policies; we do not store the rejected content but may retain limited metadata for these purposes.

By default, we do not use your readable selected text, transcripts, or voice recordings for marketing, advertising, biometric identification, voiceprints, speaker recognition, or training our models beyond processing the request you make. If you enable the optional “Improve AI” setting (when available), we may use opt-in processed text-derived data as described in Section 2.4.

Please avoid submitting passwords, one-time codes, seed phrases, private keys, API keys, payment card numbers, bank credentials, government IDs, confidential information, children’s voice recordings, or third-party personal data unless you have the necessary rights, permissions, and lawful basis or consent.

4. Third-Party Services and Sharing

4.0 Key providers (high-level)

Below is a high-level list of key categories of providers we rely on. We may use category-level descriptions where a specific vendor may change or where naming the vendor is not necessary for this consumer-facing policy:

4.1 AI processing

• Text you submit for “Improve” or “Translate” is sent to our AI provider to generate results. Voice recordings submitted for Dictate are sent to our servers and may be processed by our AI and speech-to-text providers to generate transcripts. If you enable the optional “Improve AI” setting (when available), de-identified or pseudonymous processed text-derived data (e.g. embeddings) may also be used for the product-improvement purposes described in this policy. These providers process data in accordance with their own data processing, security, and retention practices.
• Our retention process applies to server-side audio files that we store. Audio may be retained on our servers for up to 10 days and is normally deleted much sooner. This retention process does not control third-party provider logs or retention practices.
• Our AI and speech-to-text providers may apply content moderation and may reject content that violates their usage policies (e.g. illegal, harmful, or prohibited content). When content is rejected, we do not store the rejected content itself. We may retain limited metadata (e.g. that a request was blocked) for security, abuse prevention, or legal compliance. See our Terms of Use for prohibited content.

4.2 Payments

• Payments may be processed through the app marketplace where you downloaded or purchased the App, or through another authorized payment channel or payment provider. We do not receive or store your full payment card details, but we may receive limited purchase, billing, refund, or entitlement metadata needed to provide the Services, verify purchases, prevent fraud, and handle support.

4.3 Analytics

• When analytics are enabled, we may send event data to PostHog (or a similar analytics service). No content of your text is sent; only event names and pseudonymous or de-identified where applicable metadata (e.g. text length, screen name, feature usage, device/app metadata).

4.4 Advertising

• We do not currently show advertising in the App. We may introduce advertising in the future. If we do, we will update this policy, describe what data is used for ads, and provide opt-out options where required by law.

4.5 Cookies and website tracking

If you visit our website (https://airefinekeyboard.datamanufactory.pro), we may use cookies and similar technologies (e.g. local storage) to:

• Run the website (strictly necessary cookies).
• Remember preferences and settings (where available).
• Measure and improve website performance and reliability (analytics cookies/SDKs), where available and where required by law, with your consent.

You can control cookies in your browser settings (including blocking or deleting cookies). If we use an on-site cookie banner or preference center, you can also manage your choices there. Blocking certain cookies may affect website functionality.

4.6 Other sharing

• We may disclose information if required by law, to protect our rights or safety, or in connection with a merger, sale, or restructuring, subject to applicable law.
• We may disclose information to government authorities, law enforcement, or other third parties when we believe in good faith that disclosure is necessary to: (a) comply with legal obligations; (b) protect our rights, property, or safety, or that of our users or the public; (c) detect or prevent fraud, abuse, or violations of our Terms; or (d) protect against legal liability.

We do not sell your personal information.

5. Data Retention

• Account and usage data: Retained as long as your account/entitlement is active and as needed for billing, support, fraud prevention, dispute resolution, and legal obligations.
• Selected text for Improve/Translate: By default, readable text is not stored in production after processing; it is processed in real time only except as otherwise described in this policy.
• Dictate audio and transcripts: Voice recordings submitted for Dictate are processed on our servers and may be retained for up to 10 days for service reliability, debugging, abuse prevention, and security, and are normally deleted much sooner. Dictate transcripts may be used as input for Improve or Translate if you choose those actions and are then handled like selected text.
• Local audio drafts: Local recordings, drafts, and transcripts stored on your device or in an app group cache are temporary and may be removed by the App, operating system, or when the related session or draft expires.
• Opt-in “Improve AI” processed data (if enabled; when available): De-identified or pseudonymous processed text-derived data (e.g. embeddings) and limited metadata may be retained for a limited period for quality evaluation, prompt/model improvement, safety tuning, and product improvement, and then deleted or de-identified. Aggregated or de-identified learnings may be retained longer.
• Rejected or blocked content: We do not store the content itself. We may retain limited metadata (e.g. that a request was rejected, account identifier, timestamp) for security, abuse prevention, fraud detection, or legal compliance, for as long as necessary for those purposes.
• Error reports: Retained for a limited period for debugging, security review, and abuse prevention, and then deleted or de-identified in line with our retention policy.
• Analytics: Retained according to our analytics provider’s retention settings; you can disable analytics at any time.

We delete or de-identify data based on triggers such as: (a) expiration of a limited retention period, (b) completion of the purpose for which the data was collected, (c) you turning off an optional setting (e.g. “Improve AI”), and (d) a valid deletion request where applicable. If data is de-identified, it may no longer be possible to link it to a specific user or delete it on an individual basis.

6. Security

We use industry-standard measures (e.g. encryption in transit and at rest, access controls) to protect the data we hold. No system is completely secure; we cannot guarantee absolute security.

6.1 Incident response

We maintain an incident response process to investigate and respond to security incidents. If a data incident affects your personal data, we will notify you and/or relevant authorities as required by applicable law. For questions or concerns, contact us at [email protected].

7. Your Rights and Choices

Depending on where you live, you may have the right to:

• Access the personal data we hold about you.
• Correct inaccurate data.
• Delete your data (subject to legal and operational requirements).
• Object or restrict certain processing.
• Port your data (data portability).
• Withdraw consent where processing is based on consent (e.g. analytics, optional “Improve AI” data sharing).
• Complain to a supervisory authority.

To exercise these rights or ask questions about our practices, contact us at [email protected].

To request account deletion, you can use the in-app flow in Settings > Account > Delete account, or visit https://airefinekeyboard.datamanufactory.pro/account-deletion. We may ask for additional information only when needed to verify that you are the account holder. Deleting your account does not automatically cancel App Store, Google Play, or Stripe subscriptions; you must manage or cancel subscriptions through the store or payment provider where you purchased them. We may retain limited data where required or permitted for security, fraud prevention, billing, tax, legal, or compliance reasons.

7.1 Region-specific disclosures (summary)

• EU/EEA/UK (GDPR): We process data on the bases of contract performance (e.g. to provide Improve, Translate, Dictate, subscriptions, and support), legitimate interests (e.g. service reliability, debugging, security, fraud and abuse prevention), and consent where applicable (e.g. optional analytics or “Improve AI” settings). You may also have the right to lodge a complaint with your local data protection authority.
• California (CCPA/CPRA): We do not sell personal information. Depending on your situation, you may have the right to know, access, delete, and correct personal information, and to opt out of certain “sharing” as defined by applicable law. We will not discriminate against you for exercising your privacy rights.
• Russia (152-FZ): Depending on your situation, you may have rights to access, correct, and delete personal data and to withdraw consent where processing is based on consent. You can contact us using the email above to exercise these rights.
• Other regions: We will honour applicable local privacy laws.

8. Children

The App is not directed at children under 13 (or higher age where required). We do not knowingly collect personal information from children. Do not submit voice recordings of children unless you have the necessary rights, permissions, and lawful basis or consent. If you believe we have collected such data, please contact [email protected] and we will delete it where required and reasonably possible.

9. International Transfers

We are based in the United Arab Emirates. Your data may be processed in the UAE and in other countries where our service providers operate. Where required by law, we use appropriate safeguards for international transfers (e.g. standard contractual clauses or other lawful transfer mechanisms).

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated policy on https://airefinekeyboard.datamanufactory.pro and, where required, notify you (e.g. in the App or by email). The “Last updated” date at the top will change. Continued use of the App after changes constitutes acceptance of the updated policy.

11. Contact

For privacy questions, access/deletion requests, legal notices, support questions, or complaints:

• Email: [email protected]
  
• Website: https://airefinekeyboard.datamanufactory.pro
  
• Mailing address: Dubai Internet City, Building 16, P.O. Box 73030, Dubai, United Arab Emirates